Data retention enhancement for eDiscovery

Complying with litigation holds according to the FRCP

An effective archival solution that satisfies the retention regulations included in SOX (Sarbanes-Oxley) and HIPAA can help with eDiscovery, but businesses must be able to preserve and protect relevant data as soon as litigation can be reasonably anticipated. This is oftentimes referred to as a “litigation hold”.

Being able to search for, find and “freeze” this data across files and email archives is critical, since spoliation (deleting, destroying, or withholding) of relevant materials for litigation oftentimes results in a judge telling the jury to apply an adverse inference instruction (see p.3). Adverse inference causes the jury to consider the destroyed evidence as harmful to the party that destroyed it. Cases can now be lost just because of missing or accidentally destroyed data.

eDiscovery solutions from North American Systems International allow businesses to quickly and reliably retain data as soon as it is determined that litigation may occur. This retention management allows IT departments to “earmark” data for preservation, regardless of established data retention and destruction policies.

Data to be preserved may be chosen via a number of options, providing the flexibility to eliminate the risk of spoliation of data on a centralized GUI that can hold specified data across multiple databases, filesystems, and messaging stores, and eliminate it as soon as it is no longer needed.

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